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When a company decides that it would like to utilize a virtual room, it requires two essential features security for the storage of documents and files, and easy access by team members. There are various pricing options available for a VDR depending on the type of project size, industry, quantity of users, and duration. They include per-page pricing or per-user pricing.
Many vendors charge based on the number of gigabytes. This pricing structure can work well for projects with relatively small text file sizes but it can be costly for companies exchanging large audio or video files.
The cost of a VDR also depends on the level of administrative access that is granted to the system. Certain providers allow unlimited admins, making the platform pricier; however this feature speeds up processes and speeds the process of due diligence.
Some vendors allow for integration with other commonly used platforms, such as Slack or Microsoft Office that improves functionality and user experience. These integrations are typically more expensive than those that don’t integrate.
The length of a project’s duration can significantly impact the cost of a data room. A vendor will typically establish a price for a set number of months and then charge month-to-month afterward. Certain vendors, like DealRoom, will offer discounts for M&A transactions, and will also provide an option to end the contract after the transaction is completed. This is a great option for companies who aren’t certain of how long a project will last.
