Both executive directors and non-executive directors must chair the board meeting. The executive director is responsible for the management of the company and supervises the day-today operations, while non-executive directors bring wealth of experience to the table. In meetings, they review documents and reports, offer information on management issues and strategic initiatives, as well as make decisions that impact the success of the organization over the long haul.
Before the meeting is scheduled it is essential to confirm that all materials required were received and that all logistics are in order. In addition it’s a good idea go through the agenda again and make any final edits to ensure that all issues are myboardroom.info/what-will-change-data-room-reviews/ addressed in a systematic and concise way.
The meeting begins with an opening address from the presiding officer or board chair. The treasurer will then present an update on financial issues at hand. The treasurer would be in a position to give the report prior to time so that board members could look over it and prepare their questions.
After the treasurer has finished his report, any member can suggest to discuss business that is new. If they are seconded by a member, the vote will be taken. Voters who are in favor will say ‘aye,’ while those against will say “no.’
Any pending or unfinished issues from previous board meetings are dealt with during this phase of the meeting. Depending on the nature of the issue, it could be resolved through a vote of voice or a show of hands. Finally, the chairman or presiding officer concludes the meeting by highlighting key decisions and actions that were agreed on, making sure that everyone is aware of the responsibilities they have to fulfill.
